Outlook Configuration Best Practice over WAN

Eric · Joined: 05 Aug 2007 Posts: 5

We have 5 remote offices connected to our Main office and one exchange server
2000 in our main office. We are using Outlook 2002 and it is configured as
an exchange client. Mail stays on the server. Some users have pst files on
their local drive to store mail when they reach the limit we have set. Does
Outlook use a lot of bandwidth to maintian the connection to the exchange
server?

I think we have two other configuration options.

1. Leave Outlook as an exchange client but store all mail in a pst file on
the local drive.
2. Configure Outlook to access the exchange server as a pop3 client and
store all the mail in a pst file on the local drive.

Are there other configuration options?

What is the Best configuration?

Thank you

Archived from group: microsoft>public>exchange2000>clients

Eric · Joined: 05 Aug 2007 Posts: 5

Not much activity in this discussion group. Thought I would try to reply and
Cross-post.

"Eric" wrote:

> We have 5 remote offices connected to our Main office and one exchange server
> 2000 in our main office. We are using Outlook 2002 and it is configured as
> an exchange client. Mail stays on the server. Some users have pst files on
> their local drive to store mail when they reach the limit we have set. Does
> Outlook use a lot of bandwidth to maintian the connection to the exchange
> server?
>
> I think we have two other configuration options.
>
> 1. Leave Outlook as an exchange client but store all mail in a pst file on
> the local drive.
> 2. Configure Outlook to access the exchange server as a pop3 client and
> store all the mail in a pst file on the local drive.
>
> Are there other configuration options?
>
> What is the Best configuration?
>
> Thank you

Lanwench [MVP - Exchange] · Joined: 05 Aug 2007 Posts: 875

Eric wrote:
> Not much activity in this discussion group. Thought I would try to
> reply and Cross-post.

Note that this isn't really a discussion group/forum - it's usenet. The web
interface is a pretty clumsy way to use the groups - a newsreader is much
better. Also, the Exchange 2000 groups don't get much traffic anymore -
microsoft.public.exchange.admin is where the action is at.
Microsoft.public.exchange.clients is another good one.
>
> "Eric" wrote:
>
>> We have 5 remote offices connected to our Main office and one
>> exchange server 2000 in our main office. We are using Outlook 2002
>> and it is configured as an exchange client. Mail stays on the
>> server.

Everyone should really be using Outlook 2003 or 2007 with cached mode....if
you can't swing that, then make sure your remote users are all configured
(manually!) with an OST file, is set to work offline by default, with
scheduled background syncs. This is a bit of a pain to deal with - cached
mode is much more elegant.

> Some users have pst files on their local drive to store mail
>> when they reach the limit we have set. Does Outlook use a lot of
>> bandwidth to maintian the connection to the exchange server?

Not sure how that bit pertains to your space constraints, but yes, if you
aren't using an OST file, it will. Cached mode with OL2003/2007 is a must,
esp in a remote office situation.
>>
>> I think we have two other configuration options.
>>
>> 1. Leave Outlook as an exchange client but store all mail in a pst
>> file on the local drive.
>> 2. Configure Outlook to access the exchange server as a pop3 client
>> and store all the mail in a pst file on the local drive.
>>
>> Are there other configuration options?
>>
>> What is the Best configuration?
>>
>> Thank you

Neither of these sounds very useful to me. Internet mail accounts in Outlook
are not necessary and PST files shouldn't be used at all.... if the data is
important, it belongs on the server

See
http://www.exchangefaq.org/faq/Exchange-5.5/Why-PST-=-BAD-/q/Why-PST-=-BAD/qid/1209

If the issue is with disk space on the Exchange server, increase it. If
you're using Exchange 2000 Standard, you're a bit hosed as there's a 16GB
limit and you can't increase it. However, this limit is lifted to 75GB in
newer versions.

Seriously, Exchange 2000 needs to be retired now anyway - it's long since
out of mainstream support. Exchange 2007 and Outlook Anywhere would be a
very nice fit for your setup, it sounds like....

Third party archving products like GFI, etc., are an additional option.

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