Adding many external contacts to Exchange

smc2005 · Joined: 06 Aug 2007 Posts: 4

Hi folks,

I work as network admin at a school and we are exploring methods of sending
out information to parents that doesn't involve chopping down rain forests. I
know that external contacts can be added to AD and will be picked up in
Exchange address lists. What we need to do is:

1. Add 1000+ contacts
2. These contacts to go into the relevant OU for that year group (for
example, all year 3 parents go into a year 3 folder) for easy management
3. A Distribution List to be created for each year group
4. Only certain people to be able to see and send to the Distribution Lists
5. Whan a parent recieves an email, they shouldn't be able to see the email
addresses of other parents (I know that within Outlook you can expand a DL
and see it's members)

I've got a feeling that Exchange might not be the tool to do this with but I
need to check what we can do with the tools we have. I would very much
appreciate any help that anyone can give me.

Thanks!

Steve.

Archived from group: microsoft>public>exchange2000>misc

Kirrin Jones · Joined: 05 Aug 2007 Posts: 2

There are third party tools that I'm sure that can do what you want, but
I always try to make what I have do what I want before looking outside,
so...

1. You will need to create what is called a Contact in AD. Doing that
1000+ times might be the deterrent but not sure if you can do it in
Excel and import.

2. You will of course create your required OU and add the contacts
according.

3. Once an DL is in the AD, then there is no way to prevent some persons
from seeing it. Its either visible or not. You can however restrict who
can send to that DL via the Exchange General tab of the Properties of
that DL.

4. As for seeing the members of the group, you can either place the
group in the BCC field, which would make sure that they not even see the
name of the DL or you can hide the members of the group so that it
cannot be expanded.

Hope that I have at least indicated to you that it can be done, it just
needs some time (especially) to enter the e-mail addresses.

Good luck.

smc2005 wrote:
> Hi folks,
>
> I work as network admin at a school and we are exploring methods of sending
> out information to parents that doesn't involve chopping down rain forests. I
> know that external contacts can be added to AD and will be picked up in
> Exchange address lists. What we need to do is:
>
> 1. Add 1000+ contacts
> 2. These contacts to go into the relevant OU for that year group (for
> example, all year 3 parents go into a year 3 folder) for easy management
> 3. A Distribution List to be created for each year group
> 4. Only certain people to be able to see and send to the Distribution Lists
> 5. Whan a parent recieves an email, they shouldn't be able to see the email
> addresses of other parents (I know that within Outlook you can expand a DL
> and see it's members)
>
> I've got a feeling that Exchange might not be the tool to do this with but I
> need to check what we can do with the tools we have. I would very much
> appreciate any help that anyone can give me.
>
> Thanks!
>
> Steve.

smc2005 · Joined: 06 Aug 2007 Posts: 4

Hi Kirrin. Many thanks for this, I agree it might be better to use third
party tools but my boss wanted me to check. I appreciate the time you took to
reply which makes using these newsgroups a pleasure Smile

Best wishes,
Steve.

"Kirrin Jones" wrote:

> There are third party tools that I'm sure that can do what you want, but
> I always try to make what I have do what I want before looking outside,
> so...
>
> 1. You will need to create what is called a Contact in AD. Doing that
> 1000+ times might be the deterrent but not sure if you can do it in
> Excel and import.
>
> 2. You will of course create your required OU and add the contacts
> according.
>
> 3. Once an DL is in the AD, then there is no way to prevent some persons
> from seeing it. Its either visible or not. You can however restrict who
> can send to that DL via the Exchange General tab of the Properties of
> that DL.
>
> 4. As for seeing the members of the group, you can either place the
> group in the BCC field, which would make sure that they not even see the
> name of the DL or you can hide the members of the group so that it
> cannot be expanded.
>
> Hope that I have at least indicated to you that it can be done, it just
> needs some time (especially) to enter the e-mail addresses.
>
> Good luck.
>
> smc2005 wrote:
> > Hi folks,
> >
> > I work as network admin at a school and we are exploring methods of sending
> > out information to parents that doesn't involve chopping down rain forests. I
> > know that external contacts can be added to AD and will be picked up in
> > Exchange address lists. What we need to do is:
> >
> > 1. Add 1000+ contacts
> > 2. These contacts to go into the relevant OU for that year group (for
> > example, all year 3 parents go into a year 3 folder) for easy management
> > 3. A Distribution List to be created for each year group
> > 4. Only certain people to be able to see and send to the Distribution Lists
> > 5. Whan a parent recieves an email, they shouldn't be able to see the email
> > addresses of other parents (I know that within Outlook you can expand a DL
> > and see it's members)
> >
> > I've got a feeling that Exchange might not be the tool to do this with but I
> > need to check what we can do with the tools we have. I would very much
> > appreciate any help that anyone can give me.
> >
> > Thanks!
> >
> > Steve.
>

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